Compare two or three quotes side by side.
Nothing is submitted. Use simple labels such as “Quote A” rather than entering a contractor name if you prefer. The tool checks completeness, not contractor quality, and it does not declare a winner.
Quote 1
Quote 2
Quote 3
A completeness score is not a quality rating. A quote can be complete and still propose the wrong system; sizing, workmanship, credentials and program eligibility still need independent review.
The equipment should be identifiable.
For a rebate project, “3-ton cold-climate heat pump” is not enough. Ask for the exact outdoor model and every indoor model that forms the matched system. If a furnace or coil is part of the combination, it should be identified too. Ask the contractor to include the AHRI or program reference used to verify the match when applicable.
This protects you from comparing a complete matched system in one quote with an unspecified outdoor unit in another.
Installation scope should be written, not assumed.
Look for line-set work, drain routing, snow stand or wall brackets, duct transitions, airflow adjustments, thermostat or controls, electrical disconnect and breaker work, removal of old equipment, permits or notifications, commissioning and cleanup. If an item is excluded, that is useful information too.
Allowances deserve attention. A quote that says “electrical extra if required” may be reasonable, but you should know who decides what is required and how the price will be established.
Program timing belongs on the comparison.
If the quote relies on Home Renovation Savings, confirm that the contractor is participating and that the required pre-installation approval will be completed before installation. Better Homes Ottawa has its own application, Notice to Proceed, EnerGuide and funding sequence. Income-qualified EAP projects use the authorized program delivery route rather than a retail purchase-and-reimbursement model.
Compare the warranty you will actually receive.
Separate manufacturer parts coverage from contractor labour coverage. Check registration deadlines, whether an approved or trained dealer is required for extended coverage, what labour is included, and who handles a warranty call. A long parts warranty can still leave labour, refrigerant or diagnostic charges outside coverage depending on the terms.
Ask for the written manufacturer warranty or official warranty link for the exact equipment family rather than relying on a sales summary.
Payment timing can reveal risk.
Compare deposit amount, milestone payments, financing conditions, rebate timing and final payment. A conditional rebate should not be represented as guaranteed cash in hand unless the program has approved the project and the quote clearly explains how payment will work.
Keep the signed quote, program approval, change orders, commissioning information and final invoice together until every rebate or financing step is complete.